An Introductory Guide to Trucking Accounting in 2022

bookkeeping software for truckers

Trucking accounting software combines back-office bookkeeping functionality with industry-specific features necessary for fleet management. In particular, the accounting services cover invoice processing, receipt generation, and general expense management. With software, trucking companies can also balance accounts payables and receivables in a general ledger to ensure their financial statements add up. Before you pull the trigger on accounting software for your trucking company, it’s important to understand the different types of software out there. General accounting software is designed for businesses of all shapes and sizes. A well-known example of general accounting software is QuickBooks.

  • That’s another reason paying for tax services is essential for the transportation business.
  • That works well for a bigger operation, but is not ideal for independent drivers who need access on the road.
  • If you add or remove services, your service fees will be adjusted accordingly.
  • There’s a 100% satisfaction guarantee so if you decide you’re not happy at anytime I’ll refund your money.
  • Our firm helps independent truckers and businesses maintain accurate exemption certificates and ease the headache of a sales and use tax audit.

Using this service can help you plan more efficiently and ensure tax deductions are made correctly so you won’t have to pay unnecessary taxes truckers bookkeeping service at year-end. The right trucking accounting software doesn’t just help trucking businesses manage the books and send invoices to clients.


If you add or remove services, your service fees will be adjusted accordingly. This offer can’t be combined with any other QuickBooks offers. Offer only available for a limited time and to new QuickBooks customers. The best way to stay ahead of the game is to maintain up-to-date financial records. A bookkeeping system that allows you to track receipts and invoices and categorize expenses easily will help to make tax filing time much less stressful. Avoid missed payments and stay on top of the money going out of your bank account by switching to electronic billing. That way, all of your bills can be accessed through any computer or mobile device, no matter where you are in the world.

Does QuickBooks work for truck drivers?

Why use QuickBooks Online Payroll for trucking companies? Trucking companies are complex, so it's important to choose a payroll system you trust to simplify things. QuickBooks lets you run real-time workers' comp and tax reports showing what you've paid and what you owe over any date range.

QuickBooks also allows you to personalize and send your invoices from anywhere at any time, and it deposits money into your bank account when you get paid. Q7’s accounting functions include payroll, accounts payable, accounts receivable, and a general ledger for small businesses. But accounting with trucking-specific considerations is only part of what this comprehensive solution offers.


Imagine how the simplicity of this single platform can cut cost, time and errors. Designed for small trucking operations, Rigbooks is an affordable, no-commitment accounting software for trucking company. Its specialty is helping you track fuel costs, mileage and the profits of each load, so you are always up to date on your earnings.

  • Throughout the entire process you need to track receipts, manage mileage logs, match fuel to taxes in each state or province.
  • Axon is not cloud-based; instead, it is installed locally on a desktop computer and can be accessed only from that device.
  • There are even software platforms with technology tailored for trucking companies.
  • While some changes have brought new opportunities for truck drivers and truck companies alike, others have brought challenges for the business.
  • With the system that the Trucker CFO has in place, financial statements can be viewed at any time through a secure online login.

Sorry for so many questions, just trying to make the best informed decision when compared to quickbooks and the ease of match receipts with your bank statement. Once you enter your trips into the system, there are 15 reports on the right side of the dashboard page that you can automatically generate from that. For instance, you can generate profit and loss reports, unit revenue, IFTA, driver settlements, create invoices, expenses and maintenance reports, etc. We ranked each accounting software program based on its affordability, considering the number of users included in each plan and the extra costs needed to add an extra user.

Manage labor costs

Discover how easy it is to do your bookkeeping withsoftware that’s designed for the trucking industry, not accountants. FreshBooksfrees you from the hassle of paperwork with powerful features like professional invoicing with user-friendly customization options.

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